Vendor Terms & Conditions

  • Confirmation: Vendor payment is due upon submission of the application.
  • Cancellation: 60 or more days prior to the event will result in a cancellation fee half of the vendor fee.  All cancellations made less than 60 days prior to event are non-refundable.
  • Collection of Tax: Vendors are responsible for collection and payment of Texas Sales Tax.
  • Booth Placement: Vendors will receive exact booth assignments in the pre-arrival vendor packet and are subject to change.  Booth placement is made at the discretion of MEP.
  • Weather: Texas weather can change quickly and this is a rain or shine event.  Vendors are responsible for rain covering in the event of inclement weather.  No refunds will be made due to weather conditions.
  • Liability Insurance: Exhibitor shall maintain a valid liability insurance policy with $1,000,000 minimum coverage naming Music Events Productions, LLC and Southfork Ranch as an additional insured. Failure to provide proof of coverage by the deadline shall result in the release of your booth space.
  • Hours: Exhibitor booth must be open and staffed in ordinance with Vendor Hours.
  • Security: Exhibitor is solely responsible for securing exhibits and merchandise at night.  There will be overnight security of the vendor areas.
  • Exhibitor agrees to indemnify and hold harmless Music Events Productions, LLC, its parents, subsidiaries, partners, sponsors, agents, employees and assigns from any and all claims, causes of action suits, damages, theft, injuries and losses to any person or goods arising out of relating to the Festival. Exhibitor agrees that this release shall be a full and final compromise and release of any claims, demands, actions, and causes of action, known or unknown.
  • Music Events Productions shall not be liable for any failure or delay in performance arising from causes beyond MEP’s reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this Agreement.
  • Vendor will be solely responsible for any and all sales, use, or other taxes, fees, permits, and surcharges imposed by any federal, state, county, or municipality in connection with the fulfillment of the Vendor’s obligations under this Agreement and any other agreements.
  • Music Events Productions reserves the right to deny sale of items that have not been listed on the application.
  • Exhibitor shall permit photographs and video recording of their booths, employees and agents. All photographs and video footage shall be the sole property of Music Events Productions and may be exploited by MEP in any manner or media without obligation to exhibitor.
  • Termination: Before the Event, any agreement, including this Agreement, between Music Events Productions and Vendor will be subject to cancellation by Music Events Productions with or without cause upon 3 days prior written notice to Vendor at no cost to Music Events Productions.
  • Vendor will be responsible for any and all damages, injuries, claims, charges and costs, whether tangible or intangible, to persons or property that in any way arise out of or relate to the performance of the Services whether performed by Vendor or any other persons/entities under the Vendor’s control or direction. Music Events Productions has no liability for damage or theft of Vendor’s materials or equipment except to the extent Music Events Productions has agreed in writing to assume liability for materials on-site and then only for any damage or theft solely due to the negligence or misconduct of Music Events Productions.